- Who we are and how to contact us
- The data we collect and process about you
- Identity Data including name, title, date of birth, nationality, gender, and place of birth.
- Contact Data including postal address, residential address, email address and telephone numbers, next of kin.
- Worker Status Data including visa information, passport information, and information relating to your right to work in the UK.
- Payroll and PAYE Data including bank details, national insurance number, tax code, information relating to hours worked and rate of pay. For limited liability companies, this will include your company registration certificate and information pertaining to your public liability insurance.
- Criminal Record Data, for a DBS Check, including the last five years of residential address history.
- DVLA Data, including details on driving history like penalty points, or endorsements.
- Medical History Data, including any past or current, chronic or mild, illnesses.
- Job History Data, including previous job history and past employer references.
- How we collect personal data
- How and why we use your personal data
- Where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where it is necessary to comply with a legal or regulatory obligation that we are subject to.
|Purpose/Activity||Types of data||Lawful basis for processing including basis of legitimate interest|
|Registering you at one of our offices||Identity Data, Contact Data, Worker Status Data, Payroll and PAYE Data, Criminal Record Data, Medical History Data, Job History Data||The data you give us will be processed prior to an interview to ensure that you fit the role you are applying to.|
|Setting you up as a new candidate in our internal database||Identity Data, Contact Data, Worker Status Data, Payroll and PAYE Data, Criminal Record Data, Medical History Data, Job History Data||The data you gave us at registration is processed and uploaded securely to our internal database.|
|Setting you up as a new worker on our payroll system||Identity Data, Worker Status Data, Payroll and PAYE Data||Your data is uploaded securely to our payroll system, which is shared with our third party payroll company, New Millenia.|
|Processing you for a successful job||Identity Data, Worker Status Data, Criminal Record Data||Your right to work documents, DVLA, and DBS status are processed and will be shared with the client you will be working for, if necessary for the job role.|
|Verifying your references||Job History Data||The references and job history you provided will be verified by our internal references team.|
|DBS check request||Identity Data, Worker Status Data, Criminal Record Data||Your information is sent to the Disclosure and Barring Service of the Home Office to ensure you have no criminal convictions that will disbar you from a specific job or role, for instance, working with children and vulnerable people.|
- Sensitive personal data
- with your explicit consent (in limited circumstances);
- where we need to carry out our legal obligations or exercise rights in connection with employment;
- where the processing is necessary for the purposes of preventive or occupational medicine or for assessing your working capacity;
- where it is needed in the public interest, such as for equal opportunities monitoring or in relation to our occupational pension scheme.
- If you fail to provide personal data
- Disclosures of your personal data
- third party service providers who process data on our behalf, such as:
- outsourced payroll services;
- IT support;
- professional advisers including lawyers, bankers, auditors and insurers for the purpose of providing consultancy, banking, legal, insurance and accounting services to us;
- HM Revenue & Customs, regulators and other authorities who require reporting of processing activities in certain circumstances;
- International transfers
- Data security
- Data retention
- Your rights in respect of your personal data
- the right to request access to the personal data that we hold about you and how we process it;
- you may have the right in accordance with applicable data protection law to have personal data we hold about you rectified or restricted;
- you may, in some circumstances, have the right to have personal data we hold about you deleted (although note that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request);
- in some circumstances, you may have the right to receive or ask for your personal data to be transferred to a third party;
- you have the right to object to how we process your personal data where that processing is based upon legitimate interests and there are no compelling grounds for the continued processing of that data;
- where we are processing personal data relating to you on the basis that we have your consent to do so, you may withdraw your consent at any time (this will not affect the lawfulness of any processing carried out before you withdraw your consent). If you withdraw your consent, we may not be able to provide certain products or services to you.
- Your duty to inform us of changes